Privacy Notice

Last updated June 11^th 2023

This privacy notice is for BristolCon ("Company", "we," "Us", or "our"), describes how and why we might collect, store, use, and/or share ("process") your information when you use our services ("Services") such as when you:

• Visit our website at http://www.bristolcon.org , or any website of ours that links to this privacy notice
• Engage with us in other ways, including any sales, marketing, or events

Questions or concerns? Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our services. If you still have any questions or concerns, please contact us via DPO@bristolcon.org

Key Points

Do we process any sensitive personal information? We do not process any sensitive personal information

Do you receive any information from third parties? We do not receive any information from third parties

How do I exercise my rights? By emailing privacy@bristolcon.org or completing this form

1. What information do we collect?
   1. We collect information that you voluntarily provide to us when you register.
      1. Name
      2. Email addresses
      3. Contact preferences
      4. Badge name/username
   2. We do not process any sensitive information.
2. How do we process your information?
   We process your personal information for a variety of reasons depending on how you interact with our services, including:
   • To facilitate creation of your membership account: We may process your information so we can keep your account in working order
   • To deliver and facilitate delivery of services to the user: We process your information to provide you with the requested service
   • To save or protect individual’s vital interest: we may process your information when necessary to save or protect an individual’s vital interest. Such as to prevent harm
   • Public confirmation of attendance: we will list attendees with their permission.
3. What legal basis do we rely on to process your information
   • As a UK organisation we comply with the GDPRUK and all applicable laws.
4. When and with whom do we share your personal information?
   1. BristolCon does not and will not share your personal information without your complicit permission on each individual occurrence.
5. Do we use Cookies and other tracking technologies?
   1. Currently we do not use cookies or other tracking technologies, if this changes in the future we will inform you via our website.
6. How long do we keep your information?
   1. We will only keep your information for as long as it is necessary for the purposes set out in this privacy notice. Unless legally obliged by law, we will keep your personal information for a period of 24 months after your last membership.
   2. Attendee lists of the convention will be publicly available without end, if you select to publicise your attendance you will be on the list for that year, if you wish your name removed at any time you can email privacy@bristolcon.org
7. How do we keep your information safe?
   1. We have organisational and technical processes in place to protect your personal information. Whilst no electronic transmission over the internet or storage technology can be 100% secure, we have taken steps to make the information we do store, is secure to the best of our ability.